Built for Rugby Clubs

Rugby Clubs Run on Volunteers and Dues

Most rugby clubs are run by the people who also play for them. The captain sorts the roster, the treasurer chases subs, and the social secretary organizes the tour, all between training and full-time jobs. The admin is real: annual dues, match-day fees, waivers, medical details, and a squad that turns over every season as players join, travel, or hang up their boots.

For years that has meant a bank transfer request pinned in a group chat, a paper waiver in a kit bag, and a squad list in someone's phone. It works until someone forgets to pay, a waiver goes missing, or the person holding the roster steps away.

Clubside gives the club one place to run it all. Registration, waivers, medical details, and subs land on one squad list the committee owns, not on a volunteer's phone. Subs move from the player straight to the club bank account through the club's own Stripe account, so the money is never sitting in someone's personal Venmo and the treasurer can point at a record instead of a memory. When a committee role changes hands, the new volunteer inherits the club, not a shoebox.

How Registration Works, and What to Expect

Say the awkward part first. Clubside is built for youth organizations, where a guardian registers a player. There is no adult self-registration mode in the product today. Senior rugby is a direction we are working toward, not a shipped feature, and you should hear that from us rather than find it out after signup.

What rugby clubs do instead: the club secretary registers the squad, or each player fills out the standard flow themselves. The registration form is editable field by field, so you drop the questions that only make sense for a minor and keep the ones rugby actually needs. A player enters their name and contact details, picks a position, adds medical information and an emergency contact, signs the club waiver, and pays, all from a phone in about five minutes. It is a workaround, it works, and it is not the same as software designed for a senior club.

The position field covers the whole pack and backline. A player can list themselves as a prop, hooker, lock, flanker, number 8, scrum-half, fly-half, centre, wing, or fullback, and you can flag a second position for players who cover more than one spot. You can add, remove, or reorder any field from your settings, so if you track playing experience, boot or kit size, or a preferred squad, you add it once and every player sees it.

Because the waiver and medical details are captured as part of registration, you are not collecting paper on match day or hunting for an emergency contact when it matters. Everything stays attached to the player record, ready for whoever is running the touchline.

Match-Day Fees and Social Dues

Rugby has more than one kind of payment, and Clubside handles each. The annual membership or registration fee is collected at sign-up through Stripe, so joining the club and paying happen together. Match-day fees, tour contributions, kit orders, and social dues all run through invoices. Bill the whole squad for a weekend tour, collect subs for a match, or charge for the end-of-season social, and players pay online with a card, Apple Pay, or Google Pay.

Your dashboard shows who has paid and who still owes on every charge, so the treasurer is not scrolling a group chat to work out who covered last week's match fee. Money moves directly from the player to the club's bank account through your connected Stripe account, and Clubside never holds your funds. Card processing is the standard published Stripe rate of 2.9% plus $0.30, paid straight to Stripe on your own account, with no markup and every platform fee published.

Squad Management for a 30-Plus Player Roster

A senior rugby squad can run well past thirty players once you count the front five, the back row, the halves, the centres, the back three, and everyone covering an injury. Clubside puts the whole squad on one roster the moment you approve a registration. Filter by position to see how deep you are at hooker or in the second row before a fixture, and know at a glance who has paid, who has signed a waiver, and whose medical details are on file.

The committee shares access without sharing a single login. Captains and coaches get their own logins scoped to the squad they run, so a colts or second-XV coach sees only their players. Message the squad about a fixture change, a training move, or a social from the dashboard instead of a group chat half the club has muted.

Schedule your fixtures and training sessions on the club calendar, and players confirm availability from their phones, so the captain knows who is in before naming a matchday squad. Instead of counting thumbs-up in a group chat, you see confirmed numbers against each fixture, which matters when you need front-row cover or a full bench of replacements. For away fixtures and tours, the same calendar keeps kickoff times, meeting points, and travel details in one place the whole squad can check, so nobody is chasing a location pin an hour before the coach leaves.

Having registration, payments, availability, and communication in one system also means the committee can hand roles over cleanly. When a treasurer or captain steps down, the new volunteer inherits a live picture of the club rather than a folder of spreadsheets and a phone full of unpaid subs.

When a new season starts, existing players carry their history, payments, and waivers forward instead of re-registering from scratch.